Live Calligraphy Engraving Event: La Fermière

Renowned artisanal French yogurt brand La Fermière curated an exclusive pop-up experience at Bedford Studio NYC, offering guests limited-edition flavors and a complimentary engraving (by yours truly) with every purchase. It was a joy to bring my craft as a live calligraphy engraving artist to this beautifully curated (and delicious!) event.

Personalized Order Forms

To ensure a streamlined experience, I offer personalized order forms for every event that allow each guest the freedom to select and fill out the name, word, or phrase they would like engraved. For this occasion, I included the option to add a small illustration- a sweet heart, shiny sun, calming waves, a cheerful flower, or a trio of stars- which added to the uniqueness of each pot and gave guests a further sense of ownership over the final creation.

Over the course of two days, I engraved more than 170 of La Fermière’s signature terracotta and lavender-blue pots. See below for some of the collaborations- it’s always a fun surprise for me to see what people come up with. Hot Diggity Dog!

Please reach out if you’re interested in learning more about hiring a live calligraphy engraver for your next event! Allowing your guests to choose their own engraving gives them meaningful involvement in the process, helping them truly connect with the experience. Tied to your event, it creates truly unforgettable moments and lasting mementos they can take home and treasure. And in this case, the sweetness of those afternoons remain long after the yogurt is gone!

👔🥃 The Woodford Event Experience

At work personalizing Woodford Reserve bottle for each guest with the Brooklyn Bridge in the background.

I recently had the honor of engraving live at The Fulton on the South Street Seaport in NYC for Spirited Conversations- a truly memorable Woodford Reserve whiskey event centered on Fathers & Fashion.

Hosted by @brooklynstrollclub and @joegonzales.co, the evening wove together community, and style against the breathtaking backdrop of the Brooklyn Bridge- in a way that only New York can!

Upon arriving, guests were invited to fill out personalized order forms, sharing the names, dates, or short phrases they wanted etched into their bottle. As @dominiqueashonjones and @justinb00ne shared powerful reflections on fatherhood, self-expression, and fashion, I set to work engraving the glass of 50 Woodford Reserve bottles, transforming them into a personalized keepsake- a memento not only of the evening itself, but also of their particular chapter in fatherhood.

Watching guests light up with gratitude and excitement as they walked away with their bottles was a beautiful reminder of why I love bringing live calligraphy engraving to occasions like these!

If you’re looking to elevate your next event, let’s connect! I’d love to help craft a one-of-a-kind experience for you and your guests -whether for a luxury event, corporate gathering, product launch, or a private celebration, add an extra touch of unforgettable by bringing in live engraving and allowing guests get to watch their keepsake come to life before their eyes.

Brooklyn Stroll Club’s Spirited Conversations presented by Woodford Reserve.

✨ A Truly Unforgettable Wedding Favor: Live On-Site Engraving for Your Guests ✨

When it comes to weddings, couples are always looking for ways to make their big day feel special, meaningful, and memorable—not just for themselves, but for their guests as well. One of the most unique and luxurious ways to do that? Live on-site engraving as a wedding favor experience. 💍🖋️

Yes, your guests can walk away with more than just memories and a slice of cake—they can take home a custom, hand-engraved keepsake made just for them. 🎁

💡 Why Live Engraving Is the Ultimate Guest Experience

Gone are the days of generic wedding favors left behind on tables. Today’s couples want to gift something their friends and family will actually cherish—and better yet, use. That’s where live engraving comes in. It’s more than a gift; it’s an interactive moment during your celebration. ✨

As guests mingle during cocktail hour or the reception, they’ll have the chance to personalize a beautiful item—most often glassware like:

• 🥂 Champagne flutes
  
  

• 🍸 Martini or coupe glasses
  
  

• 🥃 Rocks glasses
  
  

• 🔹 Shot glasses
  
  

Whether it’s initials, a name, a meaningful word, or your wedding date, each guest gets to select something special to have engraved right on the spot. 🖋️

And the personalization options lead to the sweetest results! For example, one couple’s guests each requested their own initials engraved on matching rocks glasses—connected by a tiny heart in between. 💕 It was simple, romantic, and such a sweet detail they later displayed on their home bar. Now, every time they have a drink together, it’s a reminder of your big day. 🥰

🛠️ How It Works

I bring everything needed to create this luxe experience, including:

• All engraving tools and materials ✍️
  
  

• Custom tabletop signage explaining the process 🪧
  
  

• Personalized order forms for each guest to fill out 📝
  
  

Once a guest has chosen their item and personalization, they can watch their keepsake being engraved live—a little moment of magic right before their eyes. ✨ By the end of the evening, they’ll have a one-of-a-kind memento to take home, created just for them. 💖

🎁 A Favor That Feels Like a Gift

What makes live engraving such a standout choice is that it combines thoughtfulness, personalization, and entertainment. It’s not just another wedding favor—it’s an experience that adds elegance and charm to your reception. 🌿💫

And the best part? You don’t have to lift a finger. I handle everything, from setup and signage to engraving and guest flow, ensuring a seamless, stylish addition to your wedding day. 👌

💬 Let’s Create Something Beautiful Together

Whether you’re dreaming of sleek champagne flutes with your initials or playful shot glasses engraved with the date of your celebration, I’d love to help bring your vision to life. 💡

Live engraving is the perfect blend of personalization, creativity, and sophistication—and it just might be the one wedding detail your guests will never stop talking about. 💌

Ready to create something unforgettable? Let’s chat! 🤍 Email me at hello@sunsetscribe.com to chat further!

💌 Real Wedding Feature: Lauren & Peter’s Elegant Wedding Stationery Suite

I'M LITERALLY SO OBSESSED AND EXCITED!!!! You absolutely nailed it, this was such an exciting email to open on a Monday. 

 — Lauren

From Etsy Discovery to Paper Dreams

When Lauren first reached out, she mentioned finding my work on Etsy or Pinterest while deep in the rabbit hole of wedding planning. She had a clear vision: timeless, elegant, and custom—with thoughtful details woven throughout every piece of paper her guests would touch. She loved my specific calligraphy style which is the best complement to receive as a calligrapher. A quote from Lauren below when she filled out her inquiry form.

Hi! I found your work via Pinterest and Etsy and am absolutely OBSESSED! Wanted to inquire about a save the date and wedding invitation suite in the calligraphy style you used for your handwritten menus on Etsy. 

We started with a simple moodboard she’d saved, full of soft neutrals with pops of color, modern calligraphy, and textures like linen. She loved the idea of a dinner party with friends and wanted that look of calligraphy to be woven throughout her suite. I could already tell she had such an intentional eye—and that this suite was going to be special.

Save the Dates: The First Impression

We kicked off with a clean and romantic Save the Date featuring a delicate script for their names and a minimalist layout. Printed on soft white cotton stock, we paired it with a warm ivory envelope and letterpress—setting the tone for a sophisticated celebration.

Designing Their Wedding Suite

From there, we built a full wedding invitation suite that felt effortlessly luxe. Lauren and Peter chose:

• Main Invitation on thick, textured paper with letterpress + all calligraphy artwork and custom swan illustration

• Rehearsal Card with a pop of color and all calligraphy letterpress
  
  

• Welcome Party card with pop of color and all calligraphy letterpress
  
  

• RSVP card with a modern twist—no envelope, just a chic custom website

Each element was designed to reflect their day: classic but not fussy, modern with heart.

Day-Of Paper Goods That Tied It All Together

One of my favorite parts? Seeing it all come together on the wedding day. We created:

• Ceremony programs 

• Menus and place cards in coordinating colors to echo their suite
  
  

• Custom signature cocktail signs with hand-lettered details
  
  

• A beautiful linen Welcome Sign printed on soft ivory and displayed in a hanging bar

• A Culture card 

• Reserved signs with matching ribbons 

• Guests names for Seating Chart 

• Signage for Guest Book and Seating Chart
  
  

Every piece echoed the calm, elevated energy of their celebration.

Lauren’s Review

Victoria was absolutely amazing to work with for the year leading up to our wedding! She designed and calligraphed our entire wedding package– from the invitation suite, to the day-of paper components, to printing and sewing our linen welcome sign- all so beautifully. She was collaborative from start to finish in understanding our vision and bringing it to life through her tasteful aesthetic, intentional design iterations and meticulous attention to detail.

Anyone planning a wedding understands the stress that goes into each component of the event, and working with Victoria was one of the best decisions we made throughout the planning process. She was super fast, communicative, organized, and calmly worked through any feedback or roadblocks that occurred along the way. She gracefully accommodated any of our last minute requests and changes. Her work is beautiful and speaks for itself, and I couldn't recommend her enough! — Lauren

Final Thoughts

Lauren and Peter’s wedding was the perfect example of how thoughtful, cohesive design can enhance the entire guest experience—from the first envelope they opened to the final thank you card. It was an honor to play a small part in such a meaningful celebration.

Planning Your Wedding Stationery?

If you're dreaming of a custom suite that reflects your story, style, and celebration—I’d love to chat. Whether you’re starting with Save the Dates or looking for a full wedding paper experience, I’m here to bring your vision to life with intention and artistry.

📩 Fill out the form below to inquire about custom wedding stationery

Wedding Vendor Team

Photography: @courtneyleeweddings
Florals: @steelcutflowerco @steelcut_md
Planning: @leighandcoevents
Venue: @baltimoremuseumofart
Rentals: @selecteventgroup
Gown: @netadover_bridal @lovecouturebridal
HMU: @makeupbyanab
Catering: @zeffertandgold
Baker: @sugarbakers_cakes
Lighting: @eventdynamicsinc
Live Music: @bachelorboysband
Stationery: @sunsetscribe Letterpress: @pressedmellow

💄✨ On-Site Engraving Magic with MCoBeauty & Target at Little Sister Lounge NYC

📍 *Little Lounge – East Village, NYC* 🎉 *Celebrating MCoBeauty’s U.S. Launch at Target* 🖋 *Live Lip Light Engraving Activation*

The Event: Glamour, Good Vibes & Gorgeous Details

What do you get when you combine one of Australia’s top beauty brands with a NYC-chic launch party? An unforgettable evening of glam, personalization, and celebration!

I was thrilled to be invited by Autumn Communications + MCoBeauty to engrave at their exclusive launch event for Target. Held at the stylish and intimate Little Lounge in the East Village, this event brought together beauty lovers, influencers, VIPs, and media to toast the U.S. debut of their bestselling products.

The night featured a live performance by JVKE that had everyone dancing—and special appearances by influencer royalty Campbell “Pookie” and Jett Puckett, whose energy and style set the tone for the night. ✨

Custom Engraving: Making Lip Lights Even More Luxe

As part of the celebration, I offered on-site engraving of MCoBeauty’s fan-favorite Lip Lights, personalizing each one with names, initials, or fun monograms. Guests watched their glosses go from fabulous to flawlessly theirs in just a few seconds.

Seeing their reactions—the excitement, surprise, and sheer joy—reminds me why I love this work so much. It turns a beautiful product into a personalized memory they’ll never forget.

Why Live Engraving Is a Brand Experience Win

Engraving at events like this isn’t just about adding names to packaging—it’s about creating a moment of connection between a brand and its audience.

• It's interactive ✍️

• It's experiential 🎁

• And it's shareable on social media 📸

MCoBeauty truly understands the power of personalization, and I’m so grateful they invited me to be part of this exciting milestone!

Let’s Make Something Beautiful Together

If you're a brand, event planner, or creative team looking to add a wow-factor experience to your launch, gifting suite, or celebration—let’s chat.

✨ Custom engraving and calligraphy services are available for:

• Product launches

• Brand activations

• Wedding Engraving Gifting

• Live Event Fashion Illustration

• Influencer events

• VIP gifting

📩 Click here to inquire about bookings

How Live Event Engraving Creates a Luxe Guest Experience

In a world where personalization is king, live event engraving is redefining what it means to create a truly elevated guest experience. Whether it’s an intimate gathering, a luxury brand activation, or an elegant wedding, live engraving offers a bespoke touch that makes every guest feel special.

Hi! I am Victoria and thank you for being here.

I am your go-to calligrapher based in Bergen County New Jersey, specializing in wedding invitation design, custom calligraphy commissions, and on-site calligraphy and engraving services for events. With a background in the fashion industry, my passion for calligraphy has evolved into a thriving business, creating heirloom artwork and personalized invitations for clients. 

Want to work together? Or just say hi! You can find me here

https://sunsetscribe.com/contact-njcalligrapher-sunsetscribe

A Personalized Experience Like No Other

There’s something undeniably special about seeing your name or a meaningful word beautifully engraved in real time. Unlike mass-produced gifts, live engraving transforms everyday items into treasured keepsakes. It’s more than just customization—it’s an experience. Guests get to witness their piece being carefully crafted, adding an element of exclusivity and artistry to the moment.

The Perfect Blend of Entertainment and Elegance

Live engraving isn’t just about the final product—it’s about the process. Watching an artisan engrave delicate script onto a perfume bottle, wine glass, or leather good is mesmerizing. The rhythmic etching, the graceful strokes—it all adds a refined, interactive element to any event. It’s entertainment, but in the most elevated, understated way.

A Thoughtful Brand or Host Gesture

For luxury brands and event hosts, live engraving is a way to leave a lasting impression. It’s an opportunity to connect with guests on a personal level, offering them something exclusive and thoughtfully curated as part of your NJ or NYC experiential marketing event. Instead of a generic party favor, they leave with a one-of-a-kind memento, tied to the memory of the event itself.

Bringing Personalization to Life: An Amazon Influencer Event with Estée Lauder

I would love to share a little bit about an event I engraved for last fall—an Amazon Influencer event in partnership with Estée Lauder for the launch of a new perfume on Amazon. At this exclusive gathering, I engraved Estée Lauder perfumes for influencers, allowing them to receive a beautifully personalized bottle with their initials. The response was incredible—everyone loved the concept of taking a luxury product and adding a personal touch to make it uniquely their own. This experience reinforced just how much people value personalization, especially when it enhances a brand they already love.

I would love the opportunity to partner with you in the future to create a similarly unforgettable guest experience. Whether for a brand launch, a corporate event, or an intimate gathering, live engraving is the perfect way to elevate any occasion.

Perfect for Any Occasion

From high-end retail activations to wedding receptions and corporate gatherings, live engraving seamlessly fits into any setting. It’s elegant, unobtrusive, and enhances the overall ambiance—whether it’s the finishing touch to a brand’s VIP experience or an intimate detail that makes wedding guests feel extra appreciated.

Make Your Event Unforgettable

The beauty of on site engraving lies in its ability to create both a personal connection and a lasting memory. It transforms simple moments into something truly luxurious and unforgettable. Because at the end of the day, luxury isn’t just about what you give—it’s about how you make people feel.

Are you ready to bring live engraving to your next event? Let’s create something beautiful together.

Setting Intentions for 2025: Personal and Business Goals

As the new year begins, I’m taking a moment to reflect on my aspirations for 2025. This year, I’m focusing on a mix of personal well-being and professional growth—two areas that fuel each other when balanced thoughtfully. Here’s a glimpse into my goals and the plans I’ve set to make them happen.

Hi! I am Victoria and thank you for being here.

I am your go-to calligrapher based in Bergen County New Jersey, specializing in wedding invitation design, custom calligraphy commissions, and on-site calligraphy and engraving services for events. With a background in the fashion industry, my passion for calligraphy has evolved into a thriving business, creating heirloom artwork and personalized invitations for clients. 

Want to work together? Or just say hi! You can find me here hello@sunsetscribe.com or instagram @sunsetscribe

Personal Goals: Prioritizing Self-Care and Wellness

Running a creative business can be fulfilling, but it also requires energy and focus. This year, I’m committing to self-care as a way to stay inspired and recharged. Here are the steps I’m taking:

1. Eat More Salad (and Veggies in General!)
   Simple, right? But it’s amazing how easy it is to skip the greens during busy days. I’ll be making an effort to incorporate salads and nutrient-packed meals into my routine. Bonus: This will fuel my energy for those long calligraphy sessions!

2. Make Time for Self-Care
   This year, I’m embracing self-care as non-negotiable. Whether it’s quiet time with a book, a bubble bath, or just saying “no” to things that drain me, 2025 is about creating space for myself.

3. Monthly Massage or Facial
   Stress can creep in when you least expect it. Scheduling regular massages or facials will help me stay relaxed and ready to tackle whatever comes my way.

4. Take More Walks
   A simple walk can clear your mind and spark creativity. Whether it’s a stroll in the park or a quick walk around the neighborhood, I’ll be stepping away from the desk more often.

5. Pilates Once a Week
   I’ve always admired the balance and strength Pilates cultivates. Making this a weekly habit will be my way of staying active while also centering my body and mind.

Business Goals: Growing and Thriving in 2025

On the business side, I’m focusing on growth while delivering exceptional quality to my clients. Here’s what’s on my radar:

1. Increase Gross Income by 25%
   This is my big-picture goal for the year. To achieve this, I’ll be refining my offerings, reaching new clients, and saying yes to opportunities that align with my brand.

2. Stay on Top of Content with Scheduler Apps
   Consistency is key when connecting with my audience. By planning posts ahead and using scheduling tools, I’ll ensure my social media and blog stay active and engaging without adding stress to my day.

3. Book More Wedding Clients
   Weddings are at the heart of my business, and I’m excited to bring more couples’ visions to life. I’ll be focusing on outreach, networking, and showcasing the luxurious, bespoke calligraphy services I offer.

4. Deliver Amazing Quality, Always
   Every piece I create—whether it’s a wedding invitation suite or live event personalization—is crafted with care and attention to detail. Maintaining this standard is a top priority, as it’s what keeps clients coming back and spreading the word about Sunset Scribe.

Why These Goals Matter

2025 is about alignment: aligning my personal well-being with my professional aspirations. I’ve learned that taking care of myself directly impacts the quality of my work and the energy I bring to my clients. By setting clear goals and sticking to them, I’m setting the stage for a year of fulfillment and success.

What are your goals for 2025? Whether personal or professional, let’s make this a year to remember—one intentional step at a time.

Understanding Wedding Invitation Etiquette

Wedding invitations are more than just a way to inform your guests about the big day; they set the tone for your celebration and serve as the first impression of your wedding. Whether planning a formal black-tie affair or a laid-back garden party, understanding the nuances of wedding invitation etiquette can ensure your invites are beautiful and respectful. 

As your resident expert on all things pen-and-ink, allow me to introduce myself. I’m Victoria, your go-to calligrapher based in Bergen County, New Jersey. With years of experience in the fashion industry, I now specialize in creating custom wedding invitation suites, heirloom-worthy commissions, and on-site calligraphy for live events. My passion is turning love stories into works of art, one perfectly penned letter at a time.

Here’s your comprehensive guide:

1. Timing Is Everything

When it comes to wedding invitations, timing is critical. Sending your invites too late might leave guests scrambling to RSVP, while sending them too early could result in forgotten details. Here’s the ideal timeline:

• Save the Dates: Send these 6-8 months before the wedding. For destination weddings, aim for 8-12 months in advance.

• Invitations: Mail your invitations 8-10 weeks before the wedding. For destination weddings, give guests at least 12 weeks.

• RSVP Deadline: Set the RSVP deadline 3-4 weeks before the wedding to allow enough time for final headcounts and seating arrangements.

2. Addressing Invitations

Properly addressing your invitations shows respect and sets a formal tone. Here’s how to do it:

• Outer Envelope: Include titles and full names (e.g., "Mr. and Mrs. John Smith").

• Inner Envelope: This is where you can be less formal (e.g., "John and Mary").

• Guests and Children: Clearly indicate who is invited by writing their names on the envelope. If children are welcome, include their names under their parents’ names.

3. Wording Matters

The wording of your invitation should match the tone and formality of your wedding. Here are key elements to include:

• Host Line: Traditionally, whoever is hosting (often the bride’s parents) is listed first. For modern weddings, both families or the couple themselves can be listed.

• Request Line: Use phrasing like "request the honor of your presence" for religious venues or "request the pleasure of your company" for secular locations.

• Details: Include the date, time, venue, and reception information.

• Dress Code: If there’s a specific dress code, mention it at the bottom (e.g., "Black Tie Attire").

• RSVP Information: Provide a reply card or RSVP details, including a deadline and any dietary requests.

4. Managing RSVPs

An organized RSVP process is key to avoiding last-minute surprises. Here’s how to streamline it:

• Include Pre-Stamped RSVP Cards: Make it as easy as possible for guests to respond.

• Offer Online Options: Provide a website or email for tech-savvy guests.

• Follow Up: Politely follow up with anyone who hasn’t responded by the deadline.

5. Handling Plus-Ones

Plus-one etiquette can get tricky, but clarity is your best friend:

• Who Gets a Plus-One: Typically, married, engaged, or long-term couples should be invited together. For single guests, it’s up to your discretion.

• Be Clear: Use the guest’s name and their plus-one’s name on the invite. If you’re not offering a plus-one, address the invite to just the individual.

6. Special Considerations

Every wedding is unique, so you may need to navigate some specific scenarios:

• No Kids Policy: If your wedding is adults-only, politely indicate this on the invite or your wedding website (e.g., "We respectfully request no children at the celebration").

• Destination Weddings: Include travel information and accommodations with your invite or direct guests to a wedding website.

• Gift Preferences: Avoid mentioning gift registries on the invite itself. Instead, include this information on your wedding website.

7. Sending Thanks

Good etiquette doesn’t end with the wedding. Send thank-you notes within three months of your wedding day to show your gratitude for your guests’ attendance and gifts.

Conclusion: Make It Personal

While wedding invitation etiquette provides a helpful framework, your invitations should ultimately reflect you and your partner’s personalities. Add thoughtful touches, like custom calligraphy or a heartfelt message, to make your invitations unforgettable. With a little attention to detail, you’ll create an inviting start to a day your guests will cherish forever.

Holiday Survival Guide for Mompreneurs

The holidays: a magical time of joy, togetherness, and… absolute chaos. For mompreneurs, juggling a business and family life during the most wonderful (and busiest) time of the year can feel like a high-stakes game of Jenga. But fear not! With a little planning, creativity, and self-compassion, you can emerge on the other side of the season with your sanity—and your business—intact.

As your resident expert on all things pen-and-ink, allow me to introduce myself. I’m Victoria, your go-to calligrapher based in Bergen County, New Jersey. With years of experience in the fashion industry, I now specialize in creating custom wedding invitation suites, heirloom-worthy commissions, and on-site calligraphy for live events. My passion is turning love stories into works of art, one perfectly penned letter at a time.

Here’s your ultimate holiday survival guide:

1. Plan Like a Pro

You’re already a multi-tasking ninja, but the holidays require next-level organization. Start with these steps:

• Calendar Blocking: Pencil in personal, family, and business commitments, making sure to include buffer time for unexpected surprises (or meltdowns).

• Set Priorities: Focus on what’s essential for both your business and your family. Can that extra holiday campaign wait until next year? Yes. Will your child’s class party happen again? No.

• Delegate Tasks: Offload smaller tasks to team members, or enlist your family for holiday prep. Even little hands can help wrap presents or stuff envelopes.

2. Streamline Holiday Marketing

The holidays are prime time for many businesses, but they’re also a minefield of to-dos. Keep your marketing simple yet effective:

• Automate Campaigns: Schedule social media posts, email blasts, and other marketing tasks in advance. Tools like Tailwind or Canva will be your best friends.

• Use Pre-Made Content: Repurpose your most popular posts from the year with a holiday twist. Who said holiday cheer can’t be efficient?

3. Create Boundaries and Stick to Them

Your time is valuable, especially during the holidays. Protect it fiercely:

• Set Work Hours: Communicate your availability to clients and stick to it. Late-night emails can wait.

• Say “No” Gracefully: Whether it’s declining a last-minute project or skipping a second cookie exchange, give yourself permission to prioritize what matters most.

• Unplug: Schedule tech-free evenings to enjoy the holiday spirit with your family.

4. Simplify Holiday Traditions

You don’t have to recreate a Hallmark movie for your holidays to be memorable:

• Opt for Quality over Quantity: Focus on a few meaningful traditions that bring joy rather than trying to do it all.

• Shop Smart: Support small businesses (like your own!) and embrace gift cards or experiences for loved ones.

• Embrace Imperfection: The cookies might burn, and the dog might knock over the tree. It’s fine. Really.

5. Self-Care Isn’t Optional

A burnt-out mompreneur isn’t doing anyone any favors. Make self-care a priority:

• Schedule “Me Time”: A quiet coffee break, a yoga session, or simply reading a book can recharge your batteries.

• Ask for Help: Whether it’s a babysitter or a business coach, don’t hesitate to lean on your support system.

• Celebrate Wins: Big or small, acknowledge what you’ve achieved this year. You’ve earned it.

6. Remember Your Why

When the holiday whirlwind threatens to sweep you off your feet, pause and reflect on why you became a mompreneur in the first place. You’re building a life that balances your passions and your family. That vision is worth celebrating, even if the road gets bumpy.

Conclusion: The Greatest Gift

The holidays aren’t about perfection; they’re about connection. By managing your time and energy wisely, you can savor the season with your loved ones while keeping your business humming along. After all, the greatest gift you can give yourself is the grace to enjoy the moments that matter most.

Here’s to surviving—and thriving—this holiday season!

Hiring an On-Site Artist for Holiday Events: The Ultimate Way to Wow Your Guests

The holiday season is all about creating magical moments, and if you're hosting an event, you want it to be nothing short of unforgettable. The décor, the atmosphere, the entertainment—it all has to hit that perfect blend of festive and elegant. But if you really want to set your event apart, here’s a little secret: hire an on-site artist. Whether it’s live calligraphy, custom illustrations, or bespoke lettering, having an artist at your event is the ultimate way to add a touch of luxury and personalization that guests will remember long after the party’s over.

And who better to tell you about it than me, Victoria, your favorite calligrapher and event artist! Based in Bergen County, New Jersey, I specialize in creating personalized art experiences for all types of events, and today, I’m here to break down why hiring an on-site artist is the best decision you can make for your holiday soirée.

1. A Bespoke Experience for Every Guest

Imagine this: Your guests arrive, champagne in hand, and instead of a standard place card or party favor, they’re handed something completely unique—created right in front of them. Whether it’s a custom calligraphed ornament, an engraved tumbler, or a fashion illustration each guest walks away with a one-of-a-kind keepsake.

It’s not just about the end result (though, trust me, your guests will love their personalized goodies). It’s the experience of watching something created just for them, in real time, that adds a layer of magic. The holidays are all about thoughtfulness, and having an on-site artist makes every guest feel truly special.

2. Elevate the Atmosphere with Live Art

The right entertainment can transform an event, and live art is one of the most elegant ways to do it. Picture this: an artist stationed in a chic little corner of your event space, pens or brushes in hand, creating gorgeous custom pieces as your guests mingle. Not only does it give people something exciting to watch, but it also adds a sense of intimacy and warmth to the atmosphere.

Live art feels luxurious and personal, without being too flashy. It’s the perfect balance of entertainment and sophistication that takes your event from festive to fabulous.

3. The Art of Personalization (And Why It Matters)

We all know the holidays are hectic, and while it’s easy to default to mass-produced favors and décor, nothing beats the charm of something handcrafted. Having an on-site artist ensures that your guests receive something personal and meaningful—whether it’s their name beautifully calligraphed on an envelope or a hand-painted holiday card.

In a world where everything feels automated, live art adds a human touch. It’s those little details that make a luxury event feel thoughtful and exclusive. Plus, the beauty of on-site artistry is that it’s fully customizable. Whether your style is classic holiday elegance or modern, playful fun, an artist can tailor their work to match your vibe perfectly.

4. A Social Media Moment Waiting to Happen

Let’s be honest—every great event these days has a “wow” factor, and nothing lights up Instagram quite like a live artist. From guests filming the process to snapping photos of their personalized creations, having an artist at your holiday event creates tons of shareable moments. It’s the kind of thing people want to post about because it feels unique and special.

And here’s the bonus: all that buzz? It’s a great way to extend the reach of your event beyond just the guest list. A little live art + some hashtags = instant social media gold.

5. Stress-Free Elegance: Leave the Details to Me

The best part? When you hire an on-site artist like me, you’re not just getting a showstopper experience—you’re also taking one more thing off your to-do list. I bring everything needed to create stunning art, so all you have to do is sit back, sip your cocktail, and watch the magic unfold.

Whether you're planning a chic corporate gathering, an intimate holiday dinner, or a full-blown holiday bash, live art is that perfect blend of elegance, entertainment, and personalization. Your guests will rave about it, and you’ll get to bask in the glow of hosting the it event of the season.

Ready to Make Your Holiday Event Truly Special?

Let’s chat! I’d love to help you bring some festive magic to your next gathering. Whether it’s live calligraphy, custom illustration, or anything in between, I’m here to make your event as extraordinary as the season itself.

Victoria
Creating unforgettable moments, one stroke of the pen at a time.

The Art of Calligraphy in Wedding Invitations: Timeless Elegance Meets Personalized Touch

When planning a wedding, every detail speaks volumes about the love story being told—from the venue to the flowers, to the most intimate keepsake: the invitation. One thing that sets luxury weddings apart is the personal touch, and nothing says "thoughtful" quite like bespoke calligraphy. It’s more than just beautiful script; it’s an experience in itself.

As your resident expert on all things pen-and-ink, allow me to introduce myself. I’m Victoria, your go-to calligrapher based in Bergen County, New Jersey. With years of experience in the fashion industry, I now specialize in creating custom wedding invitation suites, heirloom-worthy commissions, and on-site calligraphy for live events. My passion is turning love stories into works of art, one perfectly penned letter at a time.

So, let’s dive into why calligraphy is more than just an aesthetic choice for your wedding—it's an art form with centuries of history, and here’s why it matters for your big day.

1. Calligraphy Makes a Statement

When your guests open their mailbox to find a calligraphed envelope, they know this isn’t just any wedding. It’s a peek into the elegance, care, and personal touch that defines your day. Handwritten calligraphy sets the tone long before the "I dos" are exchanged. Whether you want classic and refined or whimsical and modern, custom calligraphy transforms an ordinary invitation into a statement piece.

2. A Luxurious Tradition Rooted in History

The art of calligraphy dates back thousands of years, with its roots in ancient civilizations. From ornate scrolls used by Egyptian scribes to the regal invitations of European royalty, calligraphy has always been the gold standard for important occasions. And while the tools have evolved from quills to modern pens (though I still love using nibs!), the essence remains the same: timeless elegance.

Your wedding invitation isn’t just a piece of paper—it’s a historical artifact in the making, capturing your story in a way that will be cherished for generations.

3. Personalization that Technology Can’t Match

Yes, digital fonts are cool, but nothing beats the charm of a hand-lettered envelope or an intricately detailed invitation. Each letter is crafted with precision, care, and love—something no machine can replicate. When I create wedding suites, every curve and flourish is tailored to reflect you as a couple. It’s the difference between mass-produced and masterfully created.

Plus, it’s those little imperfections—the ones that give the ink character and life—that make hand-calligraphed invitations so special. You don’t get that from a printer!

4. A Keepsake for a Lifetime

One of my favorite things about designing wedding invitations is knowing that they’ll be cherished long after the wedding is over. Calligraphy turns your invitations into heirlooms, pieces that you can frame, display, and pass down. Each stroke of the pen is infused with emotion and memory—something your guests will hold onto for years to come.

5. On-Site Calligraphy: An Experience in Real Time

If you want to truly elevate your wedding, on-site calligraphy adds that extra wow factor. Picture this: your guests arrive, and instead of just picking up a standard place card, they’re handed a personalized, hand-lettered masterpiece created on the spot. It’s a blend of art and entertainment, and it instantly infuses your event with sophistication and warmth.

With my background in fashion and live brand activations, I bring that same dynamic energy and attention to detail to your wedding. Live calligraphy isn’t just about creating beautiful stationery; it’s about offering an experience. Your guests will be mesmerized watching their names come to life in elegant script, and it’s these kinds of personal touches that make your wedding unforgettable.

Calligraphy is more than just ink on paper—it’s how I help create extraordinary memories.

Ready to Make Your Mark?

Whether you’re looking for a custom-designed wedding suite or a live calligrapher to dazzle your guests, I’m here to help. My mission is simple: to make your wedding invitations as unique and beautiful as your love story. Let’s create something timeless together.

Feel free to reach out with any questions, or if you just want to talk about the magic of pen and ink (trust me, I could go on all day).

Meet Victoria
Your trusted calligrapher, making the world a little more beautiful, one letter at a time.

What is the appeal of Live Engraving?

Hi! I am Victoria and thank you for being here.

I am your go-to calligrapher based in Bergen County New Jersey, specializing in wedding invitation design, custom calligraphy commissions, and on-site calligraphy and engraving services for events. With a background in the fashion industry, my passion for calligraphy has evolved into a thriving business, creating heirloom artwork and personalized invitations for clients. 

Want to work together? Or just say hi! You can find me here

https://sunsetscribe.com/contact-njcalligrapher-sunsetscribe

Below are some of my thoughts on the appeal of Live Events and Live Engraving.

Live calligraphy at events, particularly weddings and brand activations, has a unique appeal that elevates the experience for both hosts and guests. Here’s why live calligraphy is so special:

1. Personalization and Connection

• Instant Keepsakes: Guests receive personalized items, such as place cards, thank-you notes, or even small gifts, crafted on the spot. This immediate personalization makes the experience memorable.

• Interactive Experience: Watching the calligrapher at work creates a connection between the guests and the art. It’s engaging to see a skilled artisan create something beautiful in real time.

2. Aesthetic Enhancement

• Visual Appeal: The act of calligraphy is a form of performance art. The flowing motions of the pen, the elegance of the script, and the transformation of blank paper into something exquisite adds a visually appealing element to the event.

• Atmosphere: Live calligraphy adds to the ambiance, evoking a sense of luxury and thoughtfulness. It complements the event's decor, whether it’s a wedding or a brand activation.

3. Unique Branding Opportunity

• Brand Storytelling: For brand activations, live calligraphy can be used to enhance storytelling. Personalized products or gifts created on-site can embody the brand’s values and aesthetic, making a lasting impression on attendees.

• Memorable Experience: Brands that incorporate live calligraphy into their events offer a unique, memorable experience that stands out in the minds of their audience. It’s a subtle yet powerful way to reinforce brand identity.

4. Customization and Flexibility

• Versatility: Live calligraphy can be adapted to different event needs, from weddings and parties to corporate events and retail experiences. The calligrapher can work on various surfaces, such as paper, wood, glass, or even leather.

• On-the-Spot Customization: Whether it’s a name, a favorite quote, or a short message, the flexibility of live calligraphy allows for on-the-spot customization, making each piece truly one-of-a-kind.

5. Timeless Art Form

• Artisanal Craftsmanship: Calligraphy is a timeless craft that adds a touch of tradition and artistry to modern events. It’s a celebration of slow, deliberate creation in a fast-paced world.

• Symbol of Thoughtfulness: The time and skill involved in calligraphy symbolize care and attention to detail, qualities that resonate with guests who appreciate artisanal crafts.

6. Social Media Worthiness

• Shareable Moments: The process of live calligraphy is highly Instagrammable. Guests often share photos and videos of their personalized items, creating organic social media buzz around the event.

• Content Creation: For brands, live calligraphy can be a great content creation tool, offering visually appealing material that can be shared across digital platforms.

7. Elevated Guest Experience

• Luxury Touch: Incorporating live calligraphy adds a luxury touch to any event. It’s a premium service that makes guests feel special and valued.

• Engagement: Guests often enjoy interacting with the calligrapher, asking questions, and learning about the art form, which enhances their overall experience.

Live calligraphy is not just about creating beautiful script; it’s about crafting an experience that guests will remember and cherish long after the event. It’s a unique blend of art, interaction, and personalization that leaves a lasting impression. Let’s work together!

CREATING A COHESIVE WEDDING INVITATION

Hi! I am Victoria and thank you for being here.

I am your go-to calligrapher based in Bergen County New Jersey, specializing in wedding invitation design, custom calligraphy commissions, and on-site calligraphy and engraving services for events. With a background in the fashion industry, my passion for calligraphy has evolved into a thriving business, creating heirloom artwork and personalized invitations for clients. 

Want to work together? Or just say hi! You can find me here

https://sunsetscribe.com/contact-njcalligrapher-sunsetscribe

Below are some of my tips for creating wedding invitations.

Creating a cohesive wedding invitation suite is all about ensuring that each element works together harmoniously to reflect the couple's style and the wedding's theme. Here’s how you can achieve this:

1. Choose a Central Theme or Style

• Theme: Whether it’s vintage, modern, rustic, or whimsical, having a clear theme guides all design choices.

• Style: Decide on a calligraphy style that matches the theme—elegant script, playful brush lettering, or minimal serif fonts.

2. Color Palette

• Select a color palette that reflects the wedding’s colors. Use these consistently across all pieces in the suite—invitation, RSVP card, details card, etc.

• Consider the balance between neutral tones and accent colors for a sophisticated look.

3. Consistent Typography

• Use the same fonts throughout the suite to create a unified look. Mixing two or three fonts can work, but they should complement each other.

• Ensure the hierarchy is clear with headings, subheadings, and body text in different styles or weights.

4. Matching Paper and Printing Techniques

• The type of paper (e.g., cotton, vellum, kraft) can greatly affect the suite’s feel. Choose one that fits the theme.

• Consider printing techniques like letterpress, foil stamping, or digital printing to add texture and depth.

5. Illustrative Elements

• Include consistent illustrative elements, such as florals, monograms, or venue sketches, across the suite.

• These elements can tie together different pieces while adding a personal touch.

6. Cohesive Layout and Spacing

• Maintain a consistent layout structure with similar margins, spacing, and alignment across all pieces.

• This uniformity ensures that the suite feels like a single, cohesive unit.

7. Envelope Design

• Match the envelope design to the invitation. Consider an envelope liner with the same pattern or color palette.

• Address the envelopes in a calligraphy style that matches the invitation for a polished finish.

8. Personalization

• Add personal touches like a custom monogram, wax seal, or ribbon that can be used throughout the suite.

• These details make the invitation feel unique and special.

9. Consider Practicality

• Make sure the suite is practical—sizes should fit easily into envelopes, and the layout should be easy to read.

• Include clear instructions or details where necessary, like on the RSVP card.

10. Packaging

• The way you present the suite when it's received matters. Consider how each element will be unpacked and ensure it’s a delightful experience from start to finish.

By carefully curating each of these elements, you can create a wedding invitation suite that not only looks beautiful but also tells the story of the couple and sets the tone for their big day.

Trends in Wedding Invitations for 2025

As we look forward to 2025, wedding invitations are evolving to reflect new trends in design, personalization, and sustainability. Here are the top trends that are set to make wedding invitations stand out in the coming year:

1. Sustainable and Eco-Friendly Materials

Couples are increasingly prioritizing sustainability in their wedding planning. In 2025, expect to see more wedding invitations made from eco-friendly materials such as recycled paper, plantable seed paper, and biodegradable materials. These options not only reduce environmental impact but also add a unique touch to the invitations.

2. Minimalist and Modern Designs

Simplicity continues to reign supreme with minimalist designs that emphasize clean lines, elegant typography, and ample white space. Modern couples are opting for invitations that are sophisticated and uncluttered, reflecting a less-is-more aesthetic.

3. Bold Colors and Unique Palettes

While pastels and classic white remain popular, 2025 will see a rise in bold and vibrant color choices. Deep jewel tones, rich earth tones, and unexpected color combinations will make wedding invitations more eye-catching and memorable.

4. Interactive and Multifunctional Invitations

Innovative couples are looking for ways to make their invitations more interactive and multifunctional. This includes invitations that double as keepsakes or functional items, such as pop-up designs, invitations with QR codes for RSVPs, or those that can be transformed into decorative items.

5. Handcrafted Elements and Artisanal Touches

Handcrafted details add a personal and intimate feel to wedding invitations. Look for invitations that feature hand-painted elements, custom illustrations and calligraphy, wax seals, and hand-torn edges. These artisanal touches reflect the couple's personality and add a bespoke quality to the invitations.

6. Luxurious Textures and Finishes

Texture plays a significant role in creating a sensory experience with wedding invitations. In 2025, expect to see invitations with luxurious finishes such as velvet, foil stamping, letterpress, and embossing. These textures add depth and sophistication, making the invitations feel truly special.

7. Personalization and Customization

Personalization continues to be a key trend, with couples opting for custom monograms, bespoke artwork, and personalized messages. This trend extends to incorporating cultural and personal elements that tell the couple's unique love story.

8. Vintage and Retro Inspirations

Nostalgia will influence wedding invitation designs in 2025, with vintage and retro styles making a comeback. Invitations inspired by the elegance of past decades, such as Art Deco, mid-century modern, or 70s boho, will add a touch of timeless charm.

9. Themed and Destination-Inspired Invitations

Couples hosting themed or destination weddings will reflect their event's location or theme in their invitations. This could include incorporating elements like tropical motifs for a beach wedding, rustic designs for a countryside celebration, or cultural symbols for an international destination.

Conclusion

The trends in wedding invitations for 2025 are all about personalization, sustainability, and unique design elements. Whether you're planning an eco-friendly celebration or looking to make a bold statement with your invitations, these trends offer plenty of inspiration to create invitations that are as memorable as your big day. Let’s work together!

Self-Care Tips for Busy Business Mom

Suggestions for maintaining your well-being while balancing business and family responsibilities

Balancing the demands of motherhood and running a small business can be incredibly rewarding, but it can also be overwhelming. As a mom who also is running a business from home, it’s easy to put your well-being on the back burner while juggling family responsibilities and business tasks. However, maintaining your well-being is essential for your overall success and happiness. Below are some self-care tips to help you thrive as a busy mompreneur.

Hi! I am Victoria and thank you for being here.

I am your go-to calligrapher based in Bergen County New Jersey, specializing in wedding invitation design, custom calligraphy commissions, and on-site calligraphy and engraving services for events. With a background in the fashion industry, my passion for calligraphy has evolved into a thriving business, creating heirloom artwork and personalized invitations for clients. 

Want to work together? Or just say hi! You can find me here

https://sunsetscribe.com/contact-njcalligrapher-sunsetscribe

Below are some self-care tips to help you thrive as a busy mompreneur.

1. Prioritize Your Health

Your health is the foundation of your well-being. Make sure to:

• Eat Nutritious Meals: Fuel your body with balanced, healthy meals. Prep meals ahead of time to save time during busy days. When you shop for groceries, try to go for healthier options. It’s fine to grab some treats too but think about healthy snacks you can easily grab. Protein bars, apples, grapes, string cheese are easy quick snacks.

• Stay Hydrated: Drink plenty of water throughout the day. Keep a water bottle handy at your desk.

• Exercise Regularly: Incorporate physical activity into your daily routine. Even a 15-minute walk can boost your mood and energy levels. I joined a gym earlier in the year and it was a great time to get a workout in and reset my mind. Since the weather is so nice now and my son changed schools and its farther from the gym I think I will cancel the gym and start walking outdoors more. Do what works for you!

2. Establish a Routine

Creating a structured routine can help you manage your time more effectively. Try to:

• Set Regular Work Hours: Define your working hours and stick to them. This helps create a clear boundary between work and family time.

• Morning and Evening Rituals: Start and end your day with calming activities, such as reading, journaling, or meditation, to set a positive tone and unwind.

3. Delegate and Outsource

You don’t have to do everything yourself. Delegate household chores and business tasks whenever possible. Consider:

• Hiring Help: If your budget allows, hire a cleaner, a babysitter, or a virtual assistant to handle some of your tasks.

• Involving Family: Assign age-appropriate chores to your children to lighten your load and teach them responsibility. Have your partner help with dinners or other chores and try to balance the family responsibility so it's not all on you. 

4. Set Realistic Goals

Avoid overwhelming yourself with unrealistic expectations. Break down larger goals into smaller, manageable tasks and prioritize what’s most important or tasks that will move the needle in your business. Celebrate your achievements, no matter how small they may seem.

5. Take Breaks

Taking regular breaks is crucial for maintaining productivity and mental clarity. Try the following:

• Short Breaks: Take a 5-10 minute break every hour to stretch, walk around, or do a quick mindfulness exercise.

• Longer Breaks: Schedule longer breaks during the day to relax and recharge. Step outside, enjoy your favorite beverage, or spend time with your kids.

6. Practice Mindfulness and Relaxation

Incorporate mindfulness and relaxation techniques into your routine to reduce stress and improve focus. Consider:

• Meditation: Spend a few minutes each day meditating. There are many apps and online resources available to guide you.

• Deep Breathing Exercises: Practice deep breathing to calm your mind and body, especially during stressful moments.

7. Stay Connected

Maintaining connections with friends, family, and other business moms can provide emotional support and inspiration. Make time for:

• Social Activities: Schedule regular meet-ups with friends and family, even if it’s just a virtual coffee chat.

• Networking: Join mompreneur groups or online communities to share experiences, advice, and encouragement.

8. Pamper Yourself

Treat yourself to activities that make you feel good. This could include:

• Spa Day: Take a day off to enjoy a spa treatment or create a spa experience at home. I have signed up for a monthly spa treatment service. Oftentimes spas give a discount for a yearly commitment and you can pick from various treatments. Massages, facials, etc.

• Hobbies: Engage in hobbies or activities that you love, whether it’s reading, crafting, or gardening.

9. Seek Professional Help if Needed

If you’re feeling overwhelmed, anxious, or depressed, don’t hesitate to seek professional help. Talking to a therapist or counselor can provide valuable support and coping strategies.

10. Celebrate Your Achievements

Acknowledge and celebrate your successes, both big and small. Reflect on your accomplishments and give yourself credit for the hard work you do every day.

Conclusion

As a mompreneur, your well-being is crucial for your personal and professional success. By prioritizing self-care and implementing these tips, you can maintain a healthy balance between your business and family responsibilities. Remember, taking care of yourself isn’t a luxury; it’s a necessity. When you feel good, you’re better equipped to handle the challenges and joys of both motherhood and entrepreneurship.

Let’s work together to create something beautiful! Follow my journey along on Instagram or visit my website for more information and ways to work with me.

Wedding Stationery Timelines: When to Book and Send Out Your Invitations

Properly timing your wedding stationery is crucial to ensure everything runs smoothly leading up to your big day. Here’s a comprehensive guide on when to book your stationer and when to send out your various wedding stationery items, based on the timeline of your wedding.

Hi! I am Victoria and I am happy you found my page!

I am your go-to calligrapher based in Bergen County New Jersey, specializing in wedding invitation design, custom calligraphy commissions, and on-site calligraphy and engraving services for events. With a background in the fashion industry, my passion for calligraphy has evolved into a thriving business, creating heirloom artwork and personalized invitations for clients. 

Want to work together? Or just say hi! You can find me here.

https://sunsetscribe.com/

Booking a Stationer

To ensure you have ample time for design, revisions, and printing, it's recommended to book your stationer 8-12 months before your wedding date. Here's a month-by-month breakdown:

• January Wedding: Book by April of the previous year.

• February Wedding: Book by May of the previous year.

• March Wedding: Book by June of the previous year.

• April Wedding: Book by July of the previous year.

• May Wedding: Book by August of the previous year.

• June Wedding: Book by September of the previous year.

• July Wedding: Book by October of the previous year.

• August Wedding: Book by November of the previous year.

• September Wedding: Book by December of the previous year.

• October Wedding: Book by January of the same year.

• November Wedding: Book by February of the same year.

• December Wedding: Book by March of the same year.

Save-the-Dates

Save-the-date cards give your guests ample time to make travel arrangements and plan for your wedding.

• When to Send: Send save-the-dates 6-12 months before the wedding.

• Destination Weddings: For destination weddings or during peak holiday seasons, send save-the-dates closer to the 12-month mark.

Invitations

Wedding invitations should be sent out to your guests with enough time for them to RSVP and make necessary arrangements.

• When to Send: Mail invitations 6-8 weeks before the wedding date.

• Destination Weddings: For destination weddings, send invitations 10-12 weeks in advance.

Here’s a timeline for mailing invitations based on your wedding month:

• January Wedding: Mail invitations in mid-November to early December of the previous year.

• February Wedding: Mail invitations in mid-December to early January.

• March Wedding: Mail invitations in mid-January to early February.

• April Wedding: Mail invitations in mid-February to early March.

• May Wedding: Mail invitations in mid-March to early April.

• June Wedding: Mail invitations in mid-April to early May.

• July Wedding: Mail invitations in mid-May to early June.

• August Wedding: Mail invitations in mid-June to early July.

• September Wedding: Mail invitations in mid-July to early August.

• October Wedding: Mail invitations in mid-August to early September.

• November Wedding: Mail invitations in mid-September to early October.

• December Wedding: Mail invitations in mid-October to early November.

RSVP Deadline

• When to Set: Set the RSVP deadline for 3-4 weeks before the wedding date to give yourself enough time to finalize the guest count and seating arrangements.

Day-of Stationery

This includes programs, menus, place cards, and other stationery items needed for the wedding day.

• When to Order: Order day-of stationery 2-3 months before the wedding.

• When to Finalize: Finalize details such as guest list and seating chart 3-4 weeks before the wedding.

Sample Timeline for an August Wedding

Planning your wedding stationery involves a series of steps to ensure everything is prepared and sent out in a timely manner. Here’s a detailed timeline for an August wedding:

August Wedding

12+ Months Before the Wedding

• August (Previous Year): Begin researching and booking your stationer. This allows ample time for designing and revising your invitations.

10-12 Months Before the Wedding

• October-November (Previous Year): Start working on save-the-dates. If you’re planning a destination wedding, send these closer to the 12-month mark.

6-9 Months Before the Wedding

• February (This Year): Finalize the design of your save-the-dates and have them printed.

• February-March (This Year): Send out save-the-dates to your guest list.

6 Months Before the Wedding

• February (This Year): Start designing your wedding invitations. Confirm all details, such as venue, timing, and RSVP information.

4-5 Months Before the Wedding

• April (This Year): Finalize and order your wedding invitations. This gives you time to review and make any necessary changes before printing.

3 Months Before the Wedding

• May (This Year): Send out your wedding invitations. This gives guests plenty of time to RSVP and make travel arrangements if necessary.

6-8 Weeks Before the Wedding

• June (This Year): Confirm and order your day-of stationery, including programs, menus, place cards, and any other printed materials needed for the wedding day.

3-4 Weeks Before the Wedding

• Early to Mid-July (This Year): Set the RSVP deadline. This gives you enough time to follow up with any guests who haven’t responded and to finalize your seating chart and catering numbers.

• Mid-July (This Year): Finalize your guest list and seating arrangements. Make sure all day-of stationery is printed and ready.

1 Week Before the Wedding

• Late July to Early August (This Year): Assemble any welcome bags or final touches that include stationery items.

Wedding Day

• August (This Year): Ensure all day-of stationery is delivered to the venue and set up as planned.

Summary Timeline

Booking Your Stationer

• August (Previous Year)

Save-the-Dates

• Design: October-November (Previous Year)

• Send: February-March (This Year)

Wedding Invitations

• Design: February (This Year)

• Order: April (This Year)

• Send: May (This Year)

Day-of Stationery

• Confirm and Order: June (This Year)

• Finalize Details: Early to Mid-July (This Year)

• Print: Mid-July (This Year)

RSVPs

• Deadline: Early to Mid-July (This Year)

Final Preparations

• Assemble Welcome Bags: Late July to Early August (This Year)

• Set Up at Venue: Day Before or Day Of the Wedding

Conclusion

Staying organized and adhering to this timeline will help ensure that all your wedding stationery is prepared and delivered on time. This allows you to focus on other aspects of your wedding planning and enjoy the journey to your special day.

Behind the Scenes: Setting Up for a Live Calligraphy Event

I would love to share the process of preparing for a live calligraphy event, from selecting materials to setting up the workspace. 

Live engraving events are a fantastic way to add a personalized touch to any occasion, whether it's a wedding, corporate event, or brand activation. They not only showcase your craftsmanship but also create memorable experiences for attendees. Proper preparation is key to ensuring everything runs smoothly. Here's a step-by-step guide on how to set up for an on-site live engraving event. I will be running through this list as I prep for On Site Events.

Hi! I am Victoria and I am happy you found my page!

I am your go-to calligrapher based in Bergen County New Jersey, specializing in wedding invitation design, custom calligraphy commissions, and on-site calligraphy and engraving services for events. With a background in the fashion industry, my passion for calligraphy has evolved into a thriving business, creating heirloom artwork and personalized invitations for clients. 

Want to work together? Or just say hi! You can find me here:

https://sunsetscribe.com/

Here are some of the things to consider to prep for a live calligraphy event:

Understand the Event Details

Before diving into the setup, gather all the essential information about the event. This type of information I would gather during the email process with the brand or client to find out logistics and guest count. I would also want to know the guest count so I could calculate how many pieces I would need to finish hourly if I was hired for 4 hours (which is my minimum) 

• Event Type and Theme: Knowing the event type (e.g., wedding, corporate, retail) and theme helps tailor your setup and engraving styles.

• Guest Count: Estimate how many items you’ll be engraving to ensure you have enough supplies and if you need to hire another engraver or calligrapher for the event if the budget allows.

• Venue Specifications: Understand the venue layout, available space, lighting, and any restrictions. This also helps with the flow of the activation in order to keep your table busy but not overwhelming.

Plan Your Equipment and Supplies

Ensure you have all the necessary tools and materials for live engraving:

• Engraving Tools: High-quality engraving pens, depending on your method, engraving burrs, burr lubricant.

• Engravable Items: I bring my sample bottles so that clients can see my style but typically the venue provides what is being engraved and that is planned ahead of time.

• Protective Gear: Safety glasses, gloves, mask and any other protective equipment required for your tools.

• Backup Supplies: Extra tools, replacement parts, and a back up engraver.

• Drafting Pencil/Marker: Stabilio white pencil, chalk marker to draft the clients personalization

• Alcohol: To clean the surface of the glass

 Create a Portable Workspace

Design a workspace that is functional, attractive, and easy to transport:

• On Site Kit: something that is easy to carry, think roller or backpack and is professional. Most likely all black.

• Lighting: Portable lighting to ensure you have enough visibility, especially if the venue lighting is dim.

• Display Setup: Arrange your tools and materials neatly. Use displays to showcase samples of your work and attract guests. I like to use acrylic pen holders to hold my rub and buff and qtips, etc.

  Personalize Your Setup

Make your setup visually appealing and aligned with the event theme:

• Branding Materials: Desk sign with your name, company and “calligraphy + engraving” or your title. You can keep business cards in your kit and pass out to anyone that asks.

• Signage: Clear signage to explain your services and any instructions for guests.

Prepare for Interactions

Engaging with guests is a crucial part of live engraving events:

• Greeting Guests: Have a friendly introduction prepared to welcome guests and explain the engraving process.

• Customization Options: Offer a variety of fonts, designs, and engraving styles for guests to choose from.

• Order Forms: Use order forms or post its to collect information and personalization details.

Conduct a Test Run

Before the event day, do a complete test run of your setup:

• Practice Setup and Teardown: Ensure you can set up and dismantle your workspace efficiently.

• Test Equipment: Check all your tools and equipment to make sure they are functioning correctly and charged.

• Time Management: Practice engraving to gauge how long each piece takes, helping you manage time during the event.

Pack Strategically

Organize your materials for easy access and transport:

• Storage Containers: Use labeled containers or bags to keep your tools and supplies organized.

• Checklists: Create checklists for packing and setting up to ensure nothing is forgotten.

• Transport Arrangements: Plan how you’ll transport your equipment, whether it’s by car, or public transport.

Arrive Early

Give yourself ample time to set up before guests arrive:

• Early Arrival: Arrive at the venue early to allow for unexpected delays and to ensure a calm, organized setup.

• Coordinate with Event Staff: Communicate with the event organizers and staff for any last-minute instructions or adjustments.

Engage and Enjoy

Once everything is set up, focus on creating a memorable experience:

• Interactive Demonstrations: Perform live engraving demonstrations to attract and engage guests.

• Customer Interaction: Chat with guests, answer questions, and ensure they are satisfied with their engraved items.

• Collect Feedback: Encourage guests to leave feedback or reviews to help improve your services.

Conclusion

Setting up for an on-site live engraving event requires careful planning and preparation. By understanding the event details, organizing your equipment, and creating an inviting workspace, you can ensure a successful and enjoyable experience for both you and your guests. Remember, the key to a great live engraving event is not just the quality of your work, but also the interactions and memories you create for your guests. Happy engraving!

Checklist for On Site Events:

• Engraving drill (charge the night before)

• Back up engraver

• Burrs in different sizes and back up

• Collet reducer if needed

• Drafting pens and pencils

• Alcohol, wipes, cotton pads, qtips

• Rub and buff (silver, gold)

• Post its or small intake forms 

• Branding sign

• Business cards

• Container to hold rub and buff, cotton pads, etc

• Samples of bottles to clients can see personal style

• Portable light

• Phone mount for videos/content

• Personal makeup kit (lip gloss, hairties/clips, contacts, gum, headache meds)

• water/snacks

• Washi tape

• Small bag for trash 

• Drafting pens or pencils

• cushion

Happy Engraving!!!